Your Wedding Hub

First, congratulations!

We're so honored that you've chosen Hearth & Barn to be part of one of the most meaningful days of your lives. Out of all the beautiful places you could celebrate, you've entrusted us with your wedding day, and that means more to us than we can say.

Hearth & Barn began as a dream to create more than just a wedding venue. We wanted to build a place where families gather, friends reconnect, laughter fills the air, and lifelong memories are made. Nestled on our family farm, surrounded by open skies, peaceful countryside, and the animals that make this place so special, we hope you'll feel right at home from the moment you arrive.

Our philosophy is simple: Every celebration should feel genuine, welcoming, and uniquely yours. We believe your wedding should reflect your story—not a checklist. Whether you're planning an intimate gathering or a large celebration, we're here to provide a beautiful setting and support you throughout the planning process.

Inside this guide, you'll find everything you need to help make planning easier—from timelines and checklists to venue information, policies, and helpful tips. We encourage you to keep this packet handy as your planning progresses.

We're Here to Help

If you have questions at any point, please don't hesitate to reach out. We'd much rather answer a quick question now than have you wondering later.

Preferred Communication: Email is our preferred method for non-urgent questions, as it helps us keep all wedding details organized in one place. For urgent matters or time-sensitive issues, feel free to call or text.

Contact Information

Venue: Hearth & Barn

Email: HearthandBarnMichigan@gmail.com

Phone/Text: 616-328-4247

Website: www.hearthandbarn.events

Social Media: @HearthandBarn

As your wedding day gets closer, we'll schedule a final planning meeting to review your timeline, vendor information, ceremony layout, and any last-minute details so you can relax and enjoy your celebration with confidence.

Thank you again for allowing us to be a small part of such an incredible chapter in your lives. We can't wait to welcome you, your family, and your friends to Hearth & Barn and celebrate alongside you.

With gratitude,

The Hearth & Barn Family

This guide is designed to help you, your family, and your vendors become familiar with the property so your wedding day flows smoothly and everyone feels comfortable.

Please share this guide with your wedding party, planner, and vendors before your event.

Property Overview

Hearth & Barn is a countryside wedding venue designed to bring together rustic charm, natural beauty, and unforgettable experiences. Our property includes a gathering barn, arena, stables, scenic photo locations, farm animals, and areas designed for both celebration and relaxation.

Property Address: 15875 Lepper rd, Hickory Corners MI 49060

Venue Contact: Lauren Jansheski 616-328-4247

Barns & Buildings

The Gathering Barn

Our main reception space is where your guests will dine. Features of the 3 barns and grounds include:

• Indoor Seating capacity: 75

• Dance floor area: Optional dance floor when tables are not present in the Gathering Barn. Alternatives are in the yard or arena

• Bar location: Bar is located in the stables

• Catering access: Caterers are welcome to utilize the buffets in the Gathering Barn and food trucks are welcome as well.

• Electrical access: There is a multitude of electrical access throughout the property and barns

• Heating/cooling options: You are welcome to bring fans or heaters into the barns

Ceremony Locations

Couples may choose from available ceremony locations depending on guest count, weather, and desired style.

Ceremony Location Options:

Option 1: Tunnel of Pines_________________

Description: A gorgeous aisle of overhead trees lining an open field makes for a perfect ceremony site.

Capacity: This location is perfect for intimate ceremonies for up to 50 people

Photo opportunities: rustic fencing, overarching trees, grapevines, and a blueberry house

Option 2: Front grounds_______________

Description: sprawling front lawn shaded by majestic mature trees with wide, low-hanging branches that create a naturally enchanting canopy. Lush green space with timeless charm and gentle shade.

Capacity: 100

Photo opportunities: low-hanging branches, deep forest greens, lush flowers

Option 3: Wildflower Field_______________

Description: natural wildflower meadow, seasonal blooms, waving grass and a romantic backdrop. Timeless elegance.

Capacity: 100

Photo opportunities: Open skies, peaceful countryside, wildflower field

In the event of rain or severe weather, ceremony location changes will be discussed during your final planning meeting.

Backup locations: The stables have a warm rustic atmosphere, original wood beams, charming stall fronts and soft Edison lighting for a cozy, romantic glow. This space provides a one-of-a-kind backdrop for exchanging vows for a small ceremony of up to 30 people.

Alternatively, for couples looking for an unforgettable and authentic ceremony setting, our arena gives guests views of our beloved Highland cows, rustic charm, and shelter on rainy days, creating memorable photo opportunities and authentic elegance for up to 100 people.  

You are welcome to rent a large tent for your wedding as there are multiple locations on the property to set this up as well.

Parking Information

Guest parking is located: next to driveway and in the field depending on the size of the event

Parking Guidelines:

• Please follow posted signs and parking attendants when available.

• Keep designated vendor and emergency access areas clear.

• Guests should use caution when walking on gravel, grass, or uneven terrain.

• Accessible parking is available upon request.

Restrooms

Restroom location: Plan for portable restrooms. 1 unit will be ordered by the venue at the cost of the client per 50-75 guests. Cost is $125-$250 per unit. If you would rather have a luxury restroom trailer, these are $900-$2500 depending on size and amenities. These include flushing toilets, running water, mirrors, climate control, interior lighting, music, and upscale finishes.guests views of our beloved Highland cows, rustic charm, and shelter on rainy days, creating memorable photo opportunities and authentic elegance for up to 200 people.  

You are welcome to rent a large tent for your wedding as there are multiple locations on the property to set this up as well.

Bridal Suite Options

Option 1: Private Bridal Suite Experience

Optional Add-on: $500

Our private bridal suite is located within the owner's residence and is available as an exclusive upgrade for couples who would like the convenience of getting ready onsite. Due to the private nature of this space, access is limited to the bride, bridesmaids, mother of the bride, hair stylist, makeup artist, and photographer. This addition includes designated preparation areas, private restroom access, and a comfortable space to relax before the celebration begins.

The Private Bridal Suite Experience Includes:

• Private access to large, vaulted bedroom/bathroom suite with a wall of sliding glass doors with a private back deck overlooking the back field.

• Premium convenience (no driving elsewhere, private prep space)

• Bridal party getting ready space

• Mirrors

• Seating

• Beverage station with complimentary mimosas

• Private restroom to use for duration of the wedding for the bridal party

• Climate-controlled space

Recommended Occupancy: 12 guests

Access Begins: 9am the day of the ceremony

Access Ends: All belongings must be removed by 10pm the day of the ceremony

Investment: $500 + $50 cleaning fee

A refundable security deposit of $250 will apply

Option 2: Local Hotels

We are happy to provide recommendations for nearby accommodations where wedding parties can comfortably prepare before arriving at Hearth & Barn.

Groom's Lounge

Optional Add-on: $200

The Groom's Lounge at Hearth & Barn provides a laid-back gathering space designed for the groom and his closest friends to get ready, spend time together, and make memories before the ceremony begins.

The Groom’s Lounge includes:

·         Exclusive use of a private pool room for the groom and designated guests

·         Full-size pool table for entertainment

·         Comfortable lounge seating

·         Dedicated bar/lounge space

·         Complimentary bottle of whiskey provided for the groom and wedding party

·         Space for approved beverages according to Hearth & Barn's alcohol policies

·         Private bedroom area for changing and storing clothing and personal belongings

·         Space for suits, shoes, accessories, and wedding day essentials

·         Dedicated private bathroom available for the groom and groomsmen throughout the event

Recommended Occupancy: 12 guests

Access Begins: 4 hours before the ceremony begins

Access Ends: All belongings must be removed by 10pm the day of the ceremony

Investment: $200 + $50 cleaning fee

A refundable security deposit of $250 will apply

Hearth & Barn is a working farm, and our animals are part of what makes our venue unique.

Animal areas may include:

Highland cows, Goats, Ducks, Chickens, Mini Pigs, Peacocks, Donkeys, and Cats

Animal Interaction Guidelines:

• Guests may only interact with animals in approved areas.

• Children must be supervised at all times.

• Feeding animals is only permitted with venue-approved treats and supervision.

• Animals are unpredictable and should be treated with respect.

• Do not enter animal enclosures without permission.

Your safety and the safety of your guests are our priority.

Emergency exits: The Gathering Barn includes two large barn doors and one man door. In the event of an emergency, the barn is easy to remove yourself from due to the large amount of doors. The fire extinguisher and exit sign are located next to the man door. During events, the barn doors will remain open as this is the main event space.

The Arena has 4 large barn doors and 2 man doors. In the event of an emergency, the barn is easy to remove yourself from due to the large amount of doors. The fire extinguisher and exit sign are located next to one of the man doors. During events, the barn doors will remain closed unless this barn is being used as discussed.

The Stables have 2 large barn doors, 1 small barn door and 2 man doors. In the event of an emergency, the barn is easy to remove yourself from due the large amount of doors. The fire extinguisher and exit sign are located next to one of the man doors. During events the 2 large barn doors will remain open as this space includes animals and a bar.

Fire extinguishers: There is a fire extinguisher located next to the man door in each barn

First aid kit location: There is a first aid kit located in the tack room in the stables

Emergency meeting location: In the event of a fire, the meeting location will be at the farm stand at the end of the driveway.

Nearest emergency services: Hickory Corner’s Fire Department is the nearest emergency department.

Please remember:

• The farm includes natural terrain including grass, gravel, and uneven surfaces.

• Weather conditions may affect walking areas.

• Comfortable shoes are recommended.

• Please respect restricted areas for guest and animal safety.

• Follow all venue staff instructions during your event.

We are honored to welcome you to Hearth & Barn and cannot wait to celebrate this special day with you!

The Hearth & Barn Family

This timeline is designed to help you stay organized, make decisions at the right time, and ensure Hearth & Barn and your vendors have the information needed to create a seamless celebration.

12+ Months Before Your Wedding

☐ Book Hearth & Barn
☐ Sign venue agreement and submit liability retainer
☐ Review venue guide and policies
☐ Begin building your wedding budget
☐ Choose your wedding style, colors, and overall vision
☐ Schedule engagement photos
☐ Begin creating your guest list

Hearth & Barn Reminder:

• Guest count will impact your layout, seating, rentals, parking, and restroom needs.

9–12 Months Before Your Wedding

☐ Book caterer
☐ Book DJ or entertainment
☐ Book photographer/videographer
☐ Choose florist
☐ Select officiant
☐ Reserve hotel accommodations for out-of-town guests
☐ Begin dress shopping
☐ Plan honeymoon details

Hearth & Barn Reminder:

·         Please share your selected vendors with us so we can provide venue guidelines, access information, and requirements.

6–9 Months Before Your Wedding

☐ Order wedding attire
☐ Choose bridesmaid/groomsmen attire
☐ Order invitations
☐ Select cake/dessert provider
☐ Finalize rental needs:

• Tables

• Chairs

• Linens

• Specialty décor

• Lighting

☐ Plan ceremony details:

• Arbor/backdrop

• Seating arrangement

• Music

• Readings

• Processional

☐ Decide on optional Hearth & Barn experiences:

• Private Bridal Suite

• Groom's Lounge

• Animal experiences

• Farm photos

• Bonfire/s'mores

• Additional rentals

4–6 Months Before Your Wedding

☐ Mail invitations
☐ Schedule dress fittings
☐ Plan menu selections
☐ Choose bar/alcohol plan
☐ Meet with photographer about photo locations
☐ Review rain/weather backup options
☐ Begin planning reception layout

Hearth & Barn Reminder:

This is a great time to discuss:

• Ceremony location

• Reception layout

• Vendor access

• Parking needs

• Special requests

3 Months Before Your Wedding

☐ Confirm guest list
☐ Begin seating chart planning
☐ Finalize ceremony details
☐ Confirm timeline with vendors
☐ Review venue policies
☐ Confirm rentals
☐ Confirm transportation needs
☐ Confirm overnight accommodations

Hearth & Barn Reminder:

☐ We require an updated vendor list at this time
☐ We require an estimated final guest count at this time
☐ Any special activities or add-ons

60 Days Before Your Wedding

Final Planning Meeting

Meet with Hearth & Barn to review:

☐ Wedding day timeline
☐ Ceremony setup
☐ Reception layout
☐ Vendor arrival schedule
☐ Bridal/Groom suite access
☐ Animal experiences
☐ Weather backup plan
☐ Parking plan
☐ Final questions

30 Days Before Your Wedding

Final Confirmations

☐ Final venue payment due
☐ Final guest count submitted
☐ Final walkthrough completed
☐ Submit seating chart
☐ Confirm vendor arrival times
☐ Confirm menu and bar details
☐ Provide final timeline

2 Weeks Before Your Wedding

☐ Confirm marriage license requirements
☐ Confirm wedding party schedule
☐ Confirm transportation
☐ Confirm weather plan
☐ Prepare emergency kit
☐ Confirm personal décor delivery plans

Wedding Week

☐ Deliver final seating chart
☐ Confirm all vendors
☐ Pack personal items
☐ Pack décor items
☐ Confirm wedding party knows arrival times
☐ Enjoy your rehearsal and time with family

Hearth & Barn Reminder:

During this time, we are preparing:

• Ceremony spaces

• Reception areas

• Guest areas

• Farm surroundings

• Vendor coordination

Wedding Day

Your only job is to enjoy the moment.

The Hearth & Barn team will help coordinate the venue experience while you celebrate with the people you love.

After the Wedding

☐ Remove personal belongings
☐ Confirm rental pickup
☐ Retrieve forgotten items
☐ Share photos with Hearth & Barn (optional)

We love seeing your memories and celebrating the unique stories created here!

We want every wedding celebration at Hearth & Barn to be beautiful, memorable, and safe. Because our venue is located on a working farm with natural landscapes, animals, and unique property features, these guidelines help protect our couples, guests, vendors, and the farm itself.

By hosting your event at Hearth & Barn, you agree to follow these policies and communicate them to your wedding party, guests, and vendors.

Alcohol Policy

Hearth & Barn does not hold a liquor license and does not sell, provide, serve, or supply alcoholic beverages for events held on the property.

Couples who choose to include alcohol at their celebration are responsible for ensuring all alcohol-related activities comply with applicable laws, regulations, and venue requirements.

Alcohol Guidelines

• Alcohol may only be present and consumed as permitted under applicable laws.

• Hearth & Barn does not purchase, provide, sell, distribute, or serve alcohol.

• Guests may not sell alcoholic beverages on the property.

• Alcohol service must not be conducted in a manner that creates a commercial bar operation unless all required licensing and approvals are obtained.

• The couple is responsible for determining appropriate arrangements for any alcohol present at their event.

• The couple is responsible for communicating alcohol expectations to guests and vendors.

• Guests must be 21 years of age or older to consume alcohol.

• Guests may not provide alcohol to minors.

• Excessive drinking, unsafe behavior, or disorderly conduct will not be permitted.

• Hearth & Barn reserves the right to require unsafe activities to stop or require individuals creating a safety concern to leave the property.

Bartenders & Alcohol Assistance

If a couple chooses to have assistance with beverages, they are responsible for ensuring any bartender, beverage attendant, or service provider meets all applicable legal requirements and venue expectations.

Hearth & Barn does not act as the alcohol provider, seller, or alcohol service provider.

Alcohol in Private Suites

For couples utilizing the Bridal Suite or Groom's Lounge:

• Any alcohol present in private preparation areas remains the responsibility of the couple and their guests.

• Alcohol consumption must remain responsible and appropriate.

• Alcohol may not be taken into restricted areas or areas not approved for event use.

• The couple is responsible for ensuring all guests follow venue policies.

Smoking & Vaping Policy

To protect our guests, animals, and property, smoking and vaping are only permitted in designated areas.

Guidelines:

• Smoking and vaping are prohibited inside all buildings and barns.

• Cigarette butts must be disposed of in fire pits and provided buckets.

• Guests may not smoke near barns, animals, hay, landscaping, or flammable materials.

• No smoking is permitted while interacting with animals.

Candles, Open Flames & Fire Safety

Because Hearth & Barn includes rustic structures and agricultural areas, open flames require approval.

The following are prohibited unless specifically approved:

• Open candles

• Taper candles

• Sterno burners

• Torches

• Unapproved flame décor

Approved alternatives may include:

• LED candles

• Battery-operated lighting

• Enclosed candle holders approved by the venue

Any approved flame source must be attended at all times.

Fire Pits & Bonfires

Fire pits and bonfires may be available as an approved add-on.

Requirements:

• Only venue-approved fire areas may be used.

• Fires must be supervised.

• Guests may not move fire pits or create additional fires.

• Weather conditions may require cancellation due to wind, drought, or safety concerns.

• Children must be supervised around fire areas.

• Only approved firewood may be used.

Sparklers

Sparklers are allowed only with prior written approval.

Requirements:

• Must be used in a designated location.

• Must have a designated adult responsible for supervision.

• Must be properly disposed of.

• Guests may not use sparklers near barns, animals, vehicles, or dry vegetation.

• Weather conditions may prohibit use.

Fireworks & Explosives

Due to safety concerns, fireworks, firecrackers, smoke bombs, and explosive devices are prohibited.

This includes:

• Fireworks

• Sky lanterns

• Exploding confetti devices

• Unapproved pyrotechnics

Pets & Animals

We love animals at Hearth & Barn, but we must prioritize the safety of guests, pets, and farm animals.

Pets:

• Pets are only permitted with prior approval.

• Service animals are welcome with appropriate accommodations.

• Pets must remain supervised.

• Owners are responsible for cleanup.

• Pets may not enter animal areas.

• Aggressive or disruptive animals may be removed.

Farm Animals & Animal Interaction

Our animals are part of what makes Hearth & Barn unique.

Animal guidelines:

• Guests may only interact with animals in approved areas.

• Guests may not enter animal enclosures without permission.

• Children must be supervised around animals.

• Feeding animals is only allowed with approved treats and supervision.

• Do not chase, pick up, ride, or harass animals.

• Animals may behave unpredictably and must be treated respectfully.

• The venue may restrict animal interaction due to weather, animal health, or safety concerns.

Decorations & Décor Policy

We encourage creativity and personal touches while protecting our property.

Approved:

• Freestanding décor

• Floral arrangements

• Table décor

• Signage on approved stands

• Battery-operated lighting

Not allowed:

• Glitter

• Confetti

• Rice

• Birdseed

• Balloon releases

Nails, Staples & Hanging Decorations

Please consult Hearth & Barn before hanging any décor from walls, beams, ceilings, or structures.

Cleanup Policy

Hearth & Barn strives to provide a beautiful experience from beginning to end.

The couple and vendors are responsible for:

• Removing personal belongings

• Removing decorations

• Collecting gifts/cards

• Returning rented items

• Proper disposal of trash

• Leaving designated areas free of debris

Additional cleaning fees may apply for:

• Excessive trash

• Damage

• Decorations requiring additional labor

• Unapproved cleanup needs

Noise Ordinance & Music

Hearth & Barn wants guests to enjoy their celebration while respecting surrounding neighbors.

Guidelines:

• Music must remain at appropriate levels.

• DJ and entertainment providers must follow venue guidelines.

• Outdoor amplified music may have time restrictions.

• All events must comply with local noise ordinances.

Outdoor music ends: 10pm

Event End Time

All celebrations must end at the contracted time.

At the conclusion of your event:

• Guests must begin departing.

• Vendors begin breakdown.

• Personal items must be removed.

• Venue spaces must be cleared according to your agreement.

Additional time may be available for an additional fee if arranged in advance.

Event end time: 10pm

Parking Policy

Parking areas are designated to provide safe and organized access.

Guests should:

• Follow parking signs and staff instructions.

• Park only in approved areas.

• Keep emergency access lanes clear.

• Use caution on gravel, grass, and uneven terrain.

The venue is not responsible for damage to vehicles caused by weather, road conditions, or natural surroundings.

Who sets up and Tears down:

Antique Tables: Hearth and Barn

Antique Chairs: Hearth and Barn

Rented Tables and Chairs: Client

Décor: Client

Centerpieces: Client

Antique Ceremony chairs: Hearth and Barn

Rented Ceremony Chairs: Client

Tents: Client

Parking: Parking can be flexible based on need

Power access: There is electrical access throughout the barns and property.

Kitchen access: There is no kitchen access unless previously discussed.

Ice: Ice is not on-site

Trash: trash bins are available for use if needed.

Wi-Fi: Free Wi-Fi is available

Arrival:

Hair:

Photography:

First look:

Ceremony:

Cocktail hour:

Dinner:

Toasts:

Cake:

Dances:

Exit:

Cleanup:

Signature of Client:_________________

Date:_______________________

We will go over the entire contract in detail with you during your tour, provide you with a paper copy, and answer any questions that come up!

Top 2 questions answered:

1. To help protect you, your guests, and our property, all weddings and private events at Hearth & Barn are required to carry event liability insurance.

   It's typically affordable ($120-$190), easy to purchase online, and only takes a few minutes to arrange.

   Our goal is for you to enjoy your day with peace of mind, knowing everyone is protected..

2. We want the booking process to be as manageable as possible, so we've broken payments into a simple schedule.

   • 25% non-refundable retainer is due at the time of booking to reserve your date.

   • 50% of your total balance is due 6 months before your wedding.

   • 75% of your total balance is due 90 days before your wedding.

   • The remaining balance is due 30 days before your wedding.

   This payment schedule allows you to spread out the cost while ensuring everything is in place well before your big day. If you have any questions about your payments, we're always happy to help.

A Sneak Peek at Your Wedding Options

One of the best parts of planning your wedding at Hearth & Barn is making the day feel like you. When we meet, we'll walk through every option together, answer your questions, and help you customize your celebration. Until then, here's a little preview!

Choose Your Celebration

Whether you're dreaming of a full Saturday wedding, a weekday celebration, or a simple ceremony, we'll help you find the package that's the perfect fit.

🤍 Getting Ready Spaces

Add a private Bridal Suite, a Groom's Lounge, or both to enjoy a relaxing start to your wedding day with your favorite people.

Some of our favorite add-ons include:

• Cozy bonfires

• S'mores bar

• Horse & carriage rides

• Lawn games

• Day-before decorating access

• Extra celebration time

• Professional setup and cleanup services

Your guests can enjoy:

• Farm animal feed cups

• Personalized feed cup favors

• Fresh farm egg favors

• Farm store welcome bags filled with local goodies

• Seasonal wildflower centerpieces

Decor & Rental Collection

We've gathered a collection of charming farmhouse décor that's available to use or rent, including:

• Whiskey barrels

• Vintage furniture

• Lanterns and candle holders

• Painted signs

• Glassware

• Dessert stands and serving pieces

• Farm stand and lemonade stand displays

• Antique linens and more

We'll Help You Every Step of the Way

Don't worry about making these decisions today! During your planning meeting, we'll go through your options together, offer suggestions, and help you create a wedding day that feels relaxed, authentic, and uniquely yours.